Accounting software

[OriginalTouch]

Quickbooks Pro 2005 multi-user, multi-currency.

Don't know if you can still get it though now that they have an (inferior in my view) upgrade.

Any queries, just ask....

[chris ashdown]

George you should be able to adjust invoices etc in the maintanance section of sage, just go in with the ref number in "Corrections"

Sage always has been a poor system but also the most popular in the UK and all accountants are switched on to it as well as book keepers

Seem to remember a question on the forum about maximum files on quickbooks dont know if it was ever sorted with new versions

Other software that does not intergrate seems like big problem area's in the future or double entry of data which is expensive (if small number of invoices why bother if large number why make problems)

[leehack]

I think the link with QB is one way with Actinic, whereas with Sage it is two way, or at least i think this used to be the case. Anyone confirm or deny this?

[OriginalTouch]

I use the Actinic Link to export orders.
The Link can import the product reference tables as a csv file, but nothing else as far as I know.
However, I have not needed to import anything else yet as most of my stock control etc is in Quickbooks - what am I missing - what else does the link do in Sage?

[leehack]

I'm no expert on Sage, in fact the mention of it makes me sweat, but as i understand the two way link allows you to setup products in Sage or Actinic and send to the other. I've always imagined that with QB you have to be in a specific application and do something in a specific way, whereas with Sage, it's a bit more flexible and you can do a certain amount of things in either application.

[jont]

Hmmm - seems a little overblown for a small business?
Can you just buy the modules needed, and does it work with Actinic?

Yes - the modules are available as required and can be added in later as and when required. We are having integration written so it will take a downloaded order and create accounts if new and then invoice the goods.

[plantsforshade]

PC pro gives a thumbs up to the new Microsoft Accounts package, the basic version which seems to suit most small businesses is available free. No integration to Actinic though but may be worth a download and look.


Regards

Nigel

[Donna Kempster]

We use the very basic QB package (which doesn't link to actinic) but as an accounts package QB is brilliant for a small business. Our old FD recommended it to us and it was the best piece of set up advice we got. I expect it woul dbe better to get the version that links to actinic etc as we have a manual input everyday but at the moment for our size this is not an issue.

Happy New Year all.

D

[PJ ENG]

I have been useing quick books for the last 10 years +

However i have not got the link to from actinic to quck books to work as yet

Does any one on here use it ? if so how does it work for you

[Sean Williams]

Yes - the modules are available as required and can be added in later as and when required. We are having integration written so it will take a downloaded order and create accounts if new and then invoice the goods.

That sounds ideal - how much are they going to charge to write that integration?

We're on the verge of going for Sage, but I'm holding out as it seems there may be other alternatives.
I have heard Net Suite mentioned for busy sites ....

[Sean Williams]

I think the link with QB is one way with Actinic, whereas with Sage it is two way, or at least i think this used to be the case. Anyone confirm or deny this?

I asked Actinic about this and they said it was one-way (Actinic to Sage).
But at the time, I had a feeling the person providing the info wasn't 100% confident.

Anyone using Actinic Link and can confirm?

[fergusw]

As Lee mentioned earlier, the Quickbooks Link is currently one way (UK version) i.e. from Actinic to Quickbooks.
Any orders received into Actinic are exported to Actinic's CSV file, converted into a single IIF file (Quickbooks format), and then imported into Quickbooks.
Once imported the "customer" appears as a default e.g. "Internet Shopper" within Quickbooks, with the relevant delivery/order details contained within.

With SAGE and Actinic the link is both ways. (See PDF manual).
Actinic Link supports transfer of Stock, Invoices, Sales orders, and customer transactions but you will need the appropriate version of Sage Line 50 to use these features.

e.g. With Sage you can create all of your product data, stock, descriptions, price etc and then export this to Actinic.

SAGE Link for Actinic offers more dynamic flexibility in how and where you manage your product and customer information.

There was talk on this forum about a better integration with Quickbooks - but the response from Actinic was that it was not commercially viable to develop.
See this thread

[Sean Williams]

e.g. With Sage you can create all of your product data, stock, descriptions, price etc and then export this to Actinic.

Fab! Just ask the forum - why bother asking Actinic?

One thing Fergus - can you confirm that you can do this the other way too - ie; export products, pricing etc into Sage?

Just needed to ask; I know you said both ways but I need to be sure before making a big, expensive mistake

[fergusw]

can you confirm that you can do this the other way too - ie; export products, pricing etc into Sage?

Short answer is -- YES. We have several clients who do just that. They manage all product (including images), customer and order data in SAGE and simply use Actinic for the online processing part of their business.

Please read the PDF in the "see PDF Manual" post earlier.

I need to be sure before making a big, expensive mistake

Again - it is well worth reading the PDF guide It will answer all of these questions and more.

[Sean Williams]

You're right of course - I opened the PDF, then the phone rang, then I got onto something else, then I got lazy

Thanks for the answers Fergus - a great help.

Just called Actinic and they assure me the Link now works with Sage 50 Accounts 2008 (the new version of Line 50)