Invoices in Actinic

[zgap111]

I see that there is no invoice number on the invoices.

Is this legally correct?

If not, should Actinic produce one that is right?

Is there a temporary fix?

Tak.

[Jan]

There is an invoice number in the top right hand corner.

Regards,

[zgap111]

The report printing has "Order No.: xxxxxx-xxxx-xxxx" on the top right.

Nothing really says: "Invoice no:"

Is the order number = invoice number?

In a legal point of view, should this be changed?

Tak.

[Jan]

You can change the name to whatever you like in design / text. That is the invoice number as far as Actinic is concerned. I don't see any legal issues here.

Regards,

[zgap111]

Just wondering what would happen if we had to produce one during a court of law...

[fleetwood]

As Jan has said, the invoices do contain a unique number, but even if they didn't , how would that make the invoice invalid?

Which law are you concerned about that states an invoice must show an invoice number?

Surely, the relevent details are the names and addresses of customer and supplier, the tax date, goods/service describition, the net prices and tax detail, plus the VAT number if applicable. The invoice number makes it easier to locate an invoice, but I'm not sure its a prerequisite.

[PaulGrimshaw]

An order number could mean it is argued that it was an order (pre invoice) whereby an invoice is a legally binding contract.

Paul.

[fleetwood]

The Actinic invoices say "INVOICE" in big letters, not "PURCHASE ORDER".
Referring to the number as "order no" dosen't then turn the invoice into a purchase order.

If its of concern, you can always change the text as Jan suggested.

Design | text

Go phrase ID 789

[Duncan Rounding]

The paperwork clearly says it is the invoice for that particular order. There's no requirement to have yet another number for the invoice different from the purchase order number that I'm aware of.

[zgap111]

We're all assuming Order Number = Invoice number, even though the unique number is labelled as "Order no" on the paperwork marked "INVOICE".

I use an accounting software which produces a unique number for a DOCUMENT, from which it can be processed & progressed to: a Quote with a unique quotation number, a Proforma Invoice with a unique proforma number, a Delivery note with a unique delivery note number, an invoice with a unique invoice number and a credit note with unique credit note number.

You can say I've come from this background, so finding an Invoice report with the only a unique number labelled on that document as order number is odd.

I also run Purchase Ledger on the accounting software, and the only invoices I receive that don't have an invoice number are the utility bills and petty bills (supermarket bills etc). Otherwise I can't remember ever receiving an Invoice without a reference to an invoice number.

If I received an Actinic Bill, my only way of entering it in would be the unique number labelled "Order No" - and that would be after a few minutes thoroughly looking for a unique number labelled "Invoice No".

We're about to open up another site for our trade customers, and I'm sure that they would also look thoroughly (and maybe for some, furiously) for an invoice number when they enter it into their system.

Why doesn't Actinic just change the Invoice report so that the unique number is labelled up as Invoice number out-of-the-box by default? We're up to version 8 now.

I have used a few accounting systems, and all generally have space for 9 characters for an invoice number. I think Actinic software should produce a 9 character unique number. So what happens with back ordering? Is the invoice produced before isn't a final invoice, but is.. what? What is it?

I've always thought that once an invoice is produced, you can no longer change it (this is what I tell to the VAT man), but with Actinic you can.

[anthony_kudzin]

Re: Invoice Layouts

Legally in the UK the word 'Invoice' has to be printed on the Document. The number should be unique and 'in series'. For Credit Notes, 'Credit' is required to be printed.

In the UK there is no requirement to have the words 'Original' / 'Copy' printed on reprints. A Customers Vat Number is only required on Intracommunity Shipments of Products.

These requirements differ from EU Country to EU Country, except for any EU Directives e.g. for Intracommunity Supplies / 6th Directive.

[Mike Hughes]

Anthony is of course correct.

In terms of repalcing the text 'order number' by 'invoice' you can easily do this as has been explained. There's no need to do this by default as a lot of actinic users sell to consumer where invoices are not relevant.

Mike