How to process drop ship and Quickbooks?

[keno]

I was wondering if any one has found an automated process for drop shipping goods and then updating Quickbooks(QB)? This is what I do now:

1.Receive order from Actinic.
2. Create Purchase Order in QB
3. Copy and paste new customer name and address details into QB to create customer account.
4. Find order items in QB itemlist and add to QB purchase order.
5. Print out completed QB purchase order and fax it to drop ship depot.
6. Process CC payment and shipping details.
7. Export order to QB.

Even if it were possible to create a purchase order from Actinic, I found the items are decremented from QB during the export, and so the QB inventory will not match up. (I don't use Actinic inventory management, I use Quickbooks 2002 USA ver)

The copy and paste takes a few minutes.

Add another few minutes to find the order items from QB itemlist and add to Quickbooks PO.

It is now difficult to tell who is an internet or non internet customer in Quickbooks because the export puts the order into the account I set up for the online Quickbooks customer PO.

Is there a better way?

Thanks-Keno

[Bruce]

Hi,

Do you use Actinic Link for Quick Books? If you do, then if the client is not in Quickbook it will setup an Internet Guest Account which the help file will be able tell you about. Then link transfers the customers details account as an Internet Guest Account. Is this what you want to do?

If you want to diffrentiate between the internet and non Internet buyer in QuickBooks then the 'external reference' field for each customer account in Actinic should be set to match the corresponding field in the customer record in
QuickBooks US.

Hope this helps,

Kind regards,